Notice of Meetings and Contents of the Agenda 

Reasonable advance publicized notice of the time and place of all meetings shall be transmitted to all Board members and to the public by a method designated by the Board and recorded in the minutes. The notice shall contain an agenda of subjects known at the time of the publicized notice, or a statement that the agenda, which shall be kept continually current, shall be readily available for public inspection at the Don Stroh Administration Center during normal business hours. Except for items of an emergency nature, the agenda shall not be altered later than twenty-four (24) hours before the scheduled commencement of the meeting. 

The Board of Education will give advance notice of meetings by publishing such notice in a newspaper of general circulation within the District’s jurisdiction and, if available, on such newspaper’s web site. If a newspaper refuses, neglects, or is unable to timely publish such notice, then notice may be given by (1) posting on the newspaper’s website, if available, and (2) posting such notice in conspicuous public places within the District. The Board Secretary shall keep a written record of such postings. Notice shall be given a reasonable time in advance of the meeting. Forty- eight (48) hours advance notice shall be considered sufficient.

Board Meetings and Committee Meetings will begin at 6:00 p.m. If there would be any deviation from these times, it will be publicized in an advance notice of the meeting(s). 

The Secretary or other designee of the Board shall maintain a list of the news media requesting notification of meetings and shall make reasonable efforts to provide advance notification to them of the time and place of each meeting and the subjects to be discussed at that meeting. 

Emergency Meetings 

When it is necessary to hold an emergency meeting without reasonable advanced public notice, the nature of the emergency shall be stated in the minutes and any formal action taken in such meeting shall pertain only to the emergency. An “emergency meeting” is a special meeting called to address urgent, unforeseen, and pressing issues that require immediate attention. An “emergency” is defined as an urgent, unforeseen event, occurrence, or condition which calls for immediate action or remedy. Such emergency meetings may be held by means of electronic or telecommunication equipment. If any news media have requested notification of Board meetings, the Secretary or other designee shall make reasonable efforts to provide advance notification to them of the time and place of the emergency meeting and the subjects to be discussed at that meeting. Complete minutes of such emergency meetings specifying the nature of the emergency and any formal action taken at the meeting shall be made available to the public by no later than the end of the next regular business day. 

Rights of the Public 

The public shall have the right to attend and the right to speak at Board meetings.  Except for closed sessions, all or any part of a Board meeting, may be videotaped, televised, photographed, broadcast, or recorded by any person in attendance by means of a tape recorder, camera, video equipment, or any other means of pictorial or sonic reproduction or in writing.

The Board may make and enforce reasonable rules and regulations regarding the conduct of persons attending, speaking at, videotaping, televising, photographing, broadcasting, or recording Board meetings.

The Board encourages the public to share their input on District issues. For those individuals who would like to publicly address the board shall have up to 4 minutes to address the Board at all meetings of the Board. Public comments on agenda items will be heard at the beginning of the meeting. Public comments on non-agenda items will be heard at the end of the meeting. The Presiding Officer may implement other reasonable requirements for
public comment, consistent with the Open Meetings Act, this Rule, and any other legal requirements. The Board may vote to modify time limits or order of public comments when the Board deems appropriate.

No members of the public shall be required to identify themselves as a condition for admission to the meeting. The Board may require any member of the public desiring to address the Board to identify himself/herself including an address.

Upon request, the Board shall make a reasonable effort to accommodate the public’s right to hear the discussion and testimony presented at the meeting.

The Board shall make available at the meeting, for examination or copying by members of the public, at least one copy of all reproducible written material to be discussed at an open meeting.

At least one current copy of the Open Meetings Act shall be made available by posting in the meeting room at a location accessible to members of the public. At the beginning of the meeting, the public shall be informed about the location of the posted information.
 

Chance Meetings, Conventions, and Workshops

Policies and rules drafted for the conduct of Board meetings shall not apply to chance meetings or to attendance at or travel to conventions or workshops of Board members at which there is no convened meeting of the Board and provided that there is no vote or other action taken regarding any matter over which the Board has supervision, control, jurisdiction, or advisory power.